General
Description
It
shall be the chapter Secretary's duty to
give notice of and attend all meetings
of the chapter
and keep records of all proceedings to relay
meeting dates, locations and times to the
chapter services liaison, to attest documents
and
to perform such other duties that are usual
for such an official or as may be duly assigned.
Term
Two
years
Specific
Duties and Responsibilities
Duties of the secretary include, but are not limited to, the following:
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Record, publish and send minutes from all chapter and/or board meetings to chapter liaison in a timely fashion.
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Assure that the minutes from any prior meetings are available for review and approval at all chapter and/or board meetings.
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Have action item worksheet forms available for all chapter committees and taskforces. Assure that all are completed and returned. All minutes for the committees and taskforces are the responsibility of the secretary and should be delivered to the secretary prior to the chapter meeting following the taskforce/committee meeting.
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Coordinate minutes and agenda with President prior to meeting. Inform chapter liaison of next meeting scheduled as soon as it is scheduled.
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Deliver pertinent, real time Chapter information to chapter liaison to keep the chapter web page updated.
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Take care of chapter correspondence.
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Keep records of chapter: roll, minutes, programs, workplan, etc. Provide a copy of these to chapter liaison for file. Collect news articles, photos, etc., for Signal and website.
